The 825 · CSV spreadsheet
Workflow tracker
A blank table for the work item, starting event, owner, next step, due date, status, source, and next review.
Download the workflow trackerFree resources · No account needed
Free workflow and database templates.
Download a template, adapt it to your situation, and check the result with the people who own the work.
Start with Improve My Workflow if you want a small exercise first. The templates below help you plan capacity, organize tasks, shape a database, and hand over recurring work.
Make the work visible
Workflow templates
CSV files open in spreadsheet tools. Markdown files are plain-text worksheets you can edit or copy into a document.
Breadcrumbs · Markdown worksheet
Capacity estimator
Compare recurring work and new requests with the time people actually have. Keep uncertain estimates visible.
Breadcrumbs · Markdown worksheet
Small-change request
Describe what will change, who decides, how you will check it, and how to recover if it goes wrong.
Breadcrumbs · Markdown worksheet
Maintenance handoff
Give the next owner the trigger, steps, expected result, routine checks, and a clear route when something fails.
Plan before storing
Database starting points
Decide what each record means, how records relate, and who needs access before building the database.
The 825 · CSV planning worksheet
Database planning template
Map tables, fields, record identifiers, relationships, allowed roles, and retention decisions. Open it in a spreadsheet before choosing a database tool.
Download the database plannerThe 825 · SQLite 3 SQL file
Workflow database starter
Two related tables for workflows and tasks, with owners, next steps, source references, and status checks. Starts with no records.
Download the SQLite starterFor someone comfortable with SQL. Adapt and test it first; set access and retention rules before adding real information. It does not configure those controls or connect to your accounts.
Breadcrumbs · Design guide
Give people useful reports
Plan a small catalog of approved reports instead of asking every reader to write a query. This is a design pattern to implement in your own system.
Read the report catalog guideBreadcrumbs · Fictional exercise
Make a number explainable
Connect a number to its source, inclusion rule, limits, and possible next action before relying on it.
Try the data exerciseLeave a clear next step
Handoffs and checks
- Session handoff template: keep current work, decisions, blockers, and source pointers together.
- Decision record template: preserve what was decided and why.
- People-and-AI evaluation template: check whether a change helps orientation, handoffs, corrections, and recovery.
Use fictional information while learning. Keep credentials and sensitive records in their approved systems. A completed worksheet still needs the appropriate person to review it.
The downloadable Breadcrumbs worksheets are copied from its public kit. The tracker, database planner, and SQLite starter are additional resources from The 825. All downloads are provided under the MIT license.
Breadcrumbs provides the practical workflow guides, prompts, and templates. StaleToast is the separate research and repository discovery site.